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WHERE'S THE MANAGEMENT IN COLLECTIONS MANAGEMENT?
Planning for Improved Care, Greater Use, and Growth of Collections
By R. J. McGinley (1993)
International Symposium & First World Congress on the Preservation and Conservation of Natural History Collections - Volume 3.
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LEVEL 1

Specimens in Urgent need of Conservation



Specimens at Risk, in need of immediate attention.
Museum pests, rusting pins, evaporating alcohol levels, crystallizing slide media, unringed Hoyer’s media, broken cover slips, unprepared “loose” specimens, fading or loose labels, unprepared and/or unlabeled specimens, etc.

Level 1 storage units shall be conspicuously marked when first discovered. This marking shall be done after each collection inventory and will be used as an “identifier” so the Level 1 units may be easily found and corrected on a priority basis.
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LEVEL 2

Specimens not identified to species or morphospecies

Specimens Unavailable.
Not sorted to taxonomic level efficiently accessible to researchers.

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LEVEL 3

Specimens not identified to species or morphospecies

Specimens available.
Sorted to a taxon level necessary to be accessible to research specialists for study.

This level will vary among different taxa and is defined by Contact Person for a collection/profile unit.

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LEVEL 4

Specimens Identified to species or morphospecies.


Specimens identified but not integrated into General Collection.

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LEVEL 5

Specimens identified to species or morphospecies

Specimens Identified and Integrated, but Curation Incomplete
Collection in need of upgrading, i.e., not meeting Departmental standards for physical curation as defined for Level 6.

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LEVEL 6

Specimens Identified to species or morphospecies

Specimens Identified, Integrated, and Curated in accordance with Departmental Standards.

All specimens identified and properly integrated, all storage units and cabinets labeled, and where possible, space left for expansion. All collections arranged alphabetically; if not, an accessible index to the collection shall be prepared. Pinned specimens in soft-bottom unit trays; all unit trays with header labels. Alcohol-stored material in vials within jars; housing of Level 6 collections in patent lip vials/vial racks must be approved by CCOM.

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LEVEL 7

Data Capture: Level 6 Inventoried in Central Departmental files

Species-Level Inventory Complete

At a minimum, level 7 data capture includes the valid binomen and author(s) name. Enhancements might include data fields for distribution (biotic region, country, states, etc., following data standards defined in the Entomology Catalog and Inventroy User Instructions), exact or estimated number of specimens, nomenclature (original genus, year, etc.), remarks, etc.

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LEVEL 8

Data Capture: Level 6 Inventoried in Central Departmental files

Species-Level Inventory Complete

Species name and label data recorded.

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